The Challenge
An experienced solo consultant was struggling to balance client work with the never-ending list of administrative tasks — including email triage, meeting scheduling, invoice tracking, and proposal formatting. These tasks, while essential, were eating up valuable hours each week and contributing to stress and burnout.
The consultant considered hiring a part-time assistant locally, but the cost and complexity (contracts, taxes, onboarding) made it impractical. What they needed was a reliable, flexible solution that didn’t require micromanagement — and could hit the ground running.
The Solution
CiCoor Sourcing ApS provided the perfect fit: a dedicated virtual assistant with experience supporting independent professionals. Within days of the initial onboarding call, the assistant was set up with access to essential tools — including Gmail, Google Calendar, Trello, and Xero — and began taking over routine admin tasks.
To ensure smooth collaboration, we provided a simple SOP (standard operating procedures) template and held weekly check-ins during the first month to fine-tune the workflow.
The Result
By the end of the first month, the consultant had freed up over 10 hours per week. Email inboxes were kept clean and organized, client meetings were scheduled without back-and-forth, and invoices were sent and followed up on time.
Key Outcomes
10–12 hours saved weekly
100% of administrative tasks handled on time
25% increase in billable hours within the first 6 weeks
Zero overhead compared to hiring in-house help
The assistant became a seamless part of the consultant’s workflow — not just performing tasks, but proactively finding ways to improve efficiency. What started as a trial quickly turned into an ongoing engagement, with plans to expand the assistant’s role into CRM updates and light client communication.
The Client's Feedback
“Working with CiCoor has been a game-changer. I didn’t realize how much time I was losing to admin until I got it off my plate. My calendar is under control, my invoicing is consistent, and I finally have the breathing room to grow my business.”